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Admission and Aid

Financial Aid



FAQ – Verification Process




Why was your FAFSA selected to be verified?
There are several possibilities for your FAFSA being selected for verification. Keep in mind that other possibilities exist, but the following are the most common reasons:

  • When completing your FAFSA you did not use the IRS-Data Retrieval process or you did but then subsequently changed the data
  • Your FAFSA has incomplete data
  • Your FAFSA includes estimated information
  • Random selection


The verification process ensures the FAFSA is complete and accurate and allows students who are eligible to receive the aid for which they are entitled.  Because there are certain deadlines, it is important that the verification process be completed in a timely manner.  Failure to complete verification of your application will prevent you from receiving a financial aid award. 


What needs to be done after your FAFSA has been selected for verification?
A Verification letter will be mailed to students along with a Verification Worksheet and other requested financial documents to be turned into the Financial Aid Office. Students may also log into their My Empower located on and view their Missing Documents in the Financials Tab. Complete and print the appropriate forms that pertain to you and if applicable to your parents. Students who are unable to access this form online may contact the Financial Aid Office ( or by telephone at 715-799-6226, ext. 3237. Next, you will need to collect copies of documents requested by our office. These documents include signed Federal Tax Return Transcripts, W-2 Forms, and other documentation as indicated. The type of documents required will vary from student to student. Please make every attempt to complete this process in a timely manner to ensure you receive the best possible financial aid package based on your eligibility.


What happens if there are discrepancies between the FAFSA application and the requested documentation?
After you submit all required documents, our Financial Aid Office will compare them with your Student Aid Report (SAR).  If errors are found, corrections will be made by our office based on the documentation you provided.  If the errors result in a change in the amount of financial aid that you were awarded, our office will notify you with a revised award showing the changes made.


What if I did not use the IRS data retrieval option when I completed my FAFSA or I did but then changed the data?
You may ORDER A TRANSCRIPT free of charge or by calling 800-908-9946 and following the prompts in the recorded message, or by completing and mailing an IRS form requesting a transcript.


IRS form that can be used to order a transcript:


Form 4506-T : Use Form 4506-T to order a tax return transcript free of charge.


We do not accept a copy of a Tax Account Transcript as it does not contain all the data that is required to complete the verification process.  We will need the Tax Return Transcript to complete the verification process.


What if I filed an extension?
If you have requested a filing extension, you must submit:

  • a copy of the completed Application for Automatic Extension of Time to File U.S. Individual Income Tax Return, IRS Form 4868
  • W-2s from all wage earners
  • Verification Worksheet

What if I filed an Amended Tax Return?

We will need a Tax "Return" Transcript to complete the verification process. If you filed an amended Federal tax return we will also need a Tax "Account" Transcript to complete the verification process.


What if I no longer have copies of my W-2 forms?

You can contact your employer to request duplicate copies of your W-2 forms(s).  You may also use Form 4506-T to request copies of your W-2 forms that were submitted to the federal government. The W-2 forms are used to verify income earned for non-tax filers, and for individuals/families that had a change in marital status. 


Where do I need to sign?

Please include all required signatures where requested.  Failure to sign where required will delay processing of your financial aid award.  If you are a dependent student, make sure your parent also signs where requested.


What happens after all my documentation and signatures are submitted?

Once you have successfully submitted all required documentation and signatures, the data you provided will be verified for accuracy.  This process can take up to three weeks but possibly longer if reviewed during periods of high volume.  Should any discrepancies exist, corrections will be made and your financial aid award will be based upon this corrected information.


Tips for Completing the FAFSA & Verification Process
Please read each question on the FAFSA carefully and answer accurately.  After completing the FAFSA and each subsequent correction to the FAFSA, you will receive a Student Aid Report (SAR) from the Federal Processor.  Review the SAR entirely as it will indicate if there are errors that need to be corrected. The SAR will notify you if your application has been selected for Verification.  If selected, please submit all documents as soon as possible to the Financial Aid Office. All discrepancies must be verified by our office per Federal guidelines.  This may slow down the processing of your application for financial aid.  The verification process can take up to several weeks for completion.  Below are some tips and information that can be helpful through the process of completing the FAFSA and the verification process.


Information & Tips

  • When submitting verification documents to our office, be sure all documents requiring a signature are signed, all worksheets are fully completed (include numerical value or if zero, write zero, do not leave answers blank), and student’s name and ID # are on every document.  Submit copies, and keep originals for your own personal records.
  • Many times the documentation we receive is not complete.  Once reviewed, it may be determined that additional information is required to complete verification.  If this is requested of you, please provide it as soon as possible as we process all paperwork in date of receipt order which would delay your aid.